Minute Taking Open Course
'The course was great and the trainer gave me some excellent ideas for minuting future meetings. I thoroughly enjoyed this course and would recommend it to anyone to attend. Thank you!!'
Rosie Belcher, Abbott Diabetes Care
'This was a very useful course and I am definitely going back to the office to put into action some, if not all, of the processes I have learnt today.'
Laura Carleton, Bank of England
'I just wanted to thank GA for the Minute Taking course I attended.
The trainer was fantastic and the structure of the course was great.
I intend to put what I have learnt to good use in the coming weeks.
I'd also like to pay thanks to the venue which was a wonderful place, great facilities and catering.'
Anna Anderson, Guardian News and Media Ltd.
Date
Thursday 13th November 2008
Thursday 29th January 2009
Duration
1 day
Cost
£325 + VAT
Venue
The Lion Court Conference Centre, London, WC1
Timings
09.00 Coffee and Registration
09.30 Start
17.00 Close
Booking
email info@ga-training.com or call 0845 130 5714.
CLICK HERE to download a booking form for Thursday 13 November 2008.
CLICK HERE to download a booking form for Thusday 29 January 2009.
Course Brochure
CLICK HERE to download a brochure for Thursday 13 November 2008.
CLICK HERE to download a brochure for Thusday 29 January 2009.
Who would benefit?
Anyone who needs to take records of meetings.
What is this course about?
When attending meetings, participants have different roles to play. One of these roles is to record the meeting accurately and produce minutes. This one-day course is designed to help the minute-taker/secretary to achieve this with accuracy, speed and confidence.
Objectives
At the end of the course participants will have:-
- Considered what preparation is needed before the meeting
- Understood their role and that of the person chairing and other participants
- Considered the purpose of minutes in their group or department
- Sharpened their listening skills
- Reviewed different methods of note-taking
- Drafted minutes of a meeting
- Decided best practice for themselves
Key topics covered
1. Preparation and understanding responsibilities
- What to do when
- Clarifying the Minute-Taker's role
- Working in co-operation with the person chairing the meeting
- The agenda and its link with producing the minutes (A.O.B options)
2. The use of minutes
- What the minutes are used for
- Level of importance
- Who needs them - distribution list
- Important factors in their writing
3. Concentration
- Hearing, listening and paying attention
- Overcoming barriers to listening
- Developing active listening skills
- Interrupting - the right to do so and how to do it
- What to do when you are also the contributor
4. Methods of note-taking
- Range of minute formats
- Deciding on a suitable format
- Choosing the best method to take notes
- Keys to accuracy and identifying main points
- Recording dissent
- Converting notes to the first draft
5. Writing the minutes
- Cover sheet - details of the w's
- Grammar - sense
- Reported speech - tenses, third person
- Variety in verbs
- Active and passive voice
- Spelling and punctuation checks (homophone reminders)
- Techniques for paraphrasing / summarising
- Bullet points
- Positive language
6. Making a positive contribution
- Getting commitment from others - persuasion
- Effecting action - prompts
- Making it easy to extract information
7. Practical minute taking
- Taking minutes for a sample of typical meetings
